Supply Chain Analyst at CTG

Supply Chain Analyst

• CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
• CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
• Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
• Visit www.ctg.org to find out more

Overview of position:

• The overall responsibility of life support section is to make the provision of food rations, fuel, general supply support & other associated services for the mission. Life support functions are performed through a combination of outsourced turnkey contracts & inhouse performance. The section is heavily involved managing upstream & downstream supply chain.
• Rations unit of life support section manages the supply of food rations, combat rations pack & office drinking water services for authorized by our clients personnel. Mandate of rations unit involves demand & acquisition management, budget planning, food order management, feeding strength management, managing deliveries, prepare delivery discrepancy reports to ensure redeliveries aiming at attaining optimum order fulfillment, quality management, food safety & environment management, invoice verification & processing contractors’ payment, contract performance management, warehouse & inventory verification etc. The unit is also responsible for processing procurement activities in form of drafting SOW / SOR, setting technical specifications & contract performance indicator etc. This involves huge technical data management in ERMS & a heavily UMOJA focused functions. Thus, the functions are very sensitive & of complex in nature. The resource intended to hire will remain actively involved with all functions across the entire rations supply chain.
• This resource will be responsible food order management in ERMS, troops strength management, monitoring deliveries, receiving clients’ feedback & processing required actions, invoice verification, providing inputs to develop SOW / SOR, monitoring contract performance The resource will also be responsible for delivery & convoy coordination & guard against any unauthorized use of food, fuel & general supply items.

Objectives for this role:

• Provision rations, CRP & office drinking water support for all authorized clients at right time, in right place, in right quantity & in good quality.

Output for this role:

• Efficient & streamlined execution of mission rations supply support plan in compliance with UNHQ guidelines, mission SOPs, LSS support plan.

Expectations & performance indicators:

• Provide input on mission requirements, demand planning, procurement plan & cost estimates for budget & acquisition planning.
• Implement procedures to ensure that food orders are properly prepared as per authorized feeding strength & within the ceiling man day rate.
• Receive & review troops’ strength report from the contingents, review in line with MOU & process the final food order.
• Follow up delivery schedule & ensure the delivery in time.
• Prepare delivery discrepancy report & initiate redelivery to attain the order fulfillment as per the KPIs set in the contract.
• Check the quality of food & advice corrective action.
• Verify all deliveries & report discrepancy if any to the invoicing team.
• Continuously monitor contractor’s warehouse / ad contingency storage facility for the compliance to UNSTD.
• Assist to implement supply related Standard Operating Procedures (SOPs) including on receiving & inspection, Quality Control (QC) / Quality Analysis (QA), reporting & invoice processing.
• Provide technical input as required in the development & implementation of supply & service contracts, including in preparing statements of work, technical evaluation & presentations to local committee on contracts.
• Implement the internal control systems including maintenance of accurate & complete accounting, reporting & all electronic / hardcopy records to ensure proper audit trail.
• Assist in monitoring & analyzing contract performance to ensure compliance with contract terms, schedules & cost objectives.
• Designs, develops & updates relevant software for tracking, reconciliation & costing purposes.
• Conducts technical survey visits to plan & ensure most efficient use of resources.
• Ensures that accurate & complete accounting, reporting & internal control systems are functioning & that all relevant records are maintained in ERMS & UMOJA
• Backup fuel staff during his / her absence.
• Coordinate with all stakeholders for conducting smooth operations.
• Analyzes problems, audit & performance reports on the unit activities & provides remedial action where required.
• Performs other duties as directed by the supervisor.

Performance indicators:

• Demonstrates knowledge in the field of supply chain management & / or project management, including knowledge of quality assurance, service & procurement.
• Has practical knowledge of management of service & commodity contracts in a field / decentralized operation.
• Demonstrates awareness, responsibility & very good knowledge of UN financial regulations & rules.
• Possesses exceptional skill in working with UMOJA business management.
• Possesses strong planning ability to formulate & deliver complex support service in the remote areas.
• Has ability to organize multiple tasking setting due operational priorities.
• Capable of collecting, collating & analyzing large volume of data & producing realistic outcome.
• Has ability to build & manage effective team.
• Takes ownership of the responsibility produce productive outputs.
• Has respect for the knowledge & experience of others in the team.

Project reporting:

• This role reports to the line manager.

Key competencies:

• Bachelors Degree in combination with diploma in Supply Chain, Food Science, Computer science or in related field is required.
• Training / certification in food safety management is required.
• The incumbent must have advanced skills in MS Office applications (Word, Excel & Power Point in particular).
• Advanced skill on any ERP system is required.
• A minimum of 7 years of progressively responsible experience in supply chain management, logistics chain management, military resource management, project / contract management or procurement of global service contracts is required.
• Experience in managing support services of international peacekeeping or military operations is highly desirable.
• Knowledge of the UN rules, regulations & working practices pertaining to field missions is advantageous.
• English & French are the working languages of the UN Secretariat, for the position advertised, oral & written fluency in English language is required. Working knowledge in French is high.

Team management:

• This role has no team management responsibility.

Further information:

• Total anticipated duration of contract is for 2 years with option to extend the contract depending on donor funding & work perforamce of the selected candidate.
• Qualified female candidates are encoouraged to apply for this role.
• Must be in possession of driving license for at least 4 x 4 vehicles.

How to apply

https://app.tayohr.io/jobs/detail/vac-8243-supply-chain-analyst-6962

 

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