Administrative Assistant, Nigeria Country Program at PATH

Responsibilities:

• Office reception management
• Managing office communication and correspondence.
• Maintain contact lists.
• Scheduling appointments, booking conference rooms, and maintaining calendars.
• Requesting/Ordering office supplies, coordinating maintenance, and sorting mail.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Devising and maintaining office systems, including data management and filing.
• Book travel arrangements.
• Manage visitors to senior management.
• Coordinate team meetings, arrangements for guests, tele conferencing, workshops, other project meetings as requested including needs, catering,
• Organize travel arrangements, hotel suggestions, transport and other necessary details for staff and guests.
• Support procurement of project goods and services by working closely with the Country program staff and procurement team.

Required Skills & Experience:

• Bachelor’s degree in business administration or related field
• At least 3 years of proven admin or assistant experience and proven knowledge of office management systems and procedures in non-profit organization
• Time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.