Internship Program (Ops/Admin, Finance, Capacity Development, Grants) At DAI Global

Project Background:

The USAID/Liberia Civil Society activity aims to strengthen Liberian Civil Society Organizations (CSOs) to more effectively engage their constituents (citizens), contribute to decision-making processes, and oversee government actions. The purpose of this activity is to: strengthen Liberians’ ability to advocate for policy reforms, policy implementation, and service delivery through multi-stakeholder coalitions that build feedback loops among government, CSOs, and citizens.

Internship Program:

CSA is instituting an internship program to give the opportunity for job-seekers early in their careers to build their capacity and gain professional experience. The purpose of this program is to support fair access to employment opportunities for both men and women, to in turn create a workforce that is an accurate reflection of the demographics of the qualified available workforce in the relevant job market. Women are strongly encouraged to apply.

Position Description:

The Intern will support activities related to one of the following areas:

■ Administrative/Operations

• Assist in the day-to-day operations of CSA office.
• Provide support to the Chief of Party’s Office by accompanying to meetings and taking notes of the meetings.
• Preparing research and other technical documents requested by COP.
• Supporting staff meeting and taking minutes of staff meetings and any other meetings.
• Other duties as assigned by supervisor.

■ Finance

• Support the Finance team to perform the financial duties of CSA.
• Assist finance team with record maintenance of financial documents.
• Assist finance team to prepare vouchers.
• Track current project expenditures and analyze for future budgeting.
• Prepare vendor payment documentation.
• Shadow the project finance team.
• Assist to scan and file HR documents for placement in TAMIS.
• Assist in project recruitment, hiring process logistics, and new employee orientation.
• Maintain and file necessary documentation for hired employees.
• Other duties as assigned by supervisor.

■ Capacity Development

• Support the Capacity Development team to implement administrative and technical work.
• Plan and organize learning, governance, and marketing activities such as workshops, Grand Fair events, meetings, etc.
• Support the implementation of the Capacity Development Team related training and the printing of all training materials.
• Distribute training and event invitations on behalf of the team.
• Ensure set up of the Capacity Development Team regular weekly meeting.
• Filing and organization of project documents.
• Other duties as assigned by supervisor.

■ Grants

• Support the Grants team to administer the grants portfolio of Liberia CSA.
• Maintain grantees files and other grant documents.
• Support both the pre-award planning process and post-award reporting process, as needed.
• Assist to maintain good communications with grantees and other departments.
• Provide support to other members of the CSA Team as needed.
• Assist the Grants team to organize pre-submission orientation for potential grant applicants.
• Assist in the provision of financial support to in-kind grantees by facilitating payment for program activities such as accommodation, transportation allowance, refreshment for meetings, etc.
• Assist in writing minutes for CSA Grants team and general staff meetings.
• Ensure all transport and logistical set up for the Grant team activities.
• Ensure set up of the Grant team regular weekly meeting.
• Other duties as assigned by supervisor.

Reports to: Operations Director

Minimum Qualifications:

• Must be a recent college/university graduate (within the last three years) with a cumulative GPA of at least 3.00 at graduation. Bachelor’s degree preferred.
• Demonstrated experience serving the community through volunteer work or involvement in extracurricular activities.
• Basic computer skills (able to use Microsoft Word, Excel and PowerPoint).
• Two years of related professional experience is a plus.
• Working knowledge of USAID operations, policies, and procedures preferred.
• Must be a quick learner, proactive and demonstrate capability to undertake initiatives.